c.
The Notice of Request to Consult will contain relevant information and material
facts in sufficient form and detail to assist AFN to understand the matter in order
to prepare a meaningful response. The Notice should contain, at a minimum
but not limited to, the following:
i.
The nature and scope of the proposed Activity;
ii.
The timing of the proposed Activity;
iii.
The location of the proposed Activity;
iv.
How the proposed Activity may affect AFN and its Traditional Territory;
v.
Who will be undertaking the Activity;
vi.
A description of the proposed consultation process, including intended
activities, timelines, expectations and limitations, if any;
vii.
What documents, including applications, studies, assessments, policies are
available to be reviewed which are pertinent to the proposed Activity;
viii. What collateral or related processes or approvals are currently underway
that affect that Activity, including all processes or applications to
government or regulatory bodies, authorities or tribunals;
ix.
Documentation of any deadlines or filing dates relating to the Activity or
the process; and
x.
Any pertinent names, addresses, and telephone numbers for contacting
the relevant decision makers and those assisting with the Activity.
d.
The geographic area of interest and proposed activities shall be mapped and
submitted with the Notice of Request to Consult.
e.
As soon as practical, AFN will confirm receipt of the Notice of Request to
Consult and will provide contact information for the appropriate AFN
representative to whom the Proponent shall henceforth direct all
communications.
12 — Alderville First Nation Consultation Protocol